FOI 4589 / May2023 / ICT Contracts

Request

We would be grateful if you could help in answering our request for information for the following questions; answering for A-J on questions 1-8.

a) Photocopiers/MFDs (Multi-Functional Device)

b) Printers

c) Print room / reprographic

d) Desktops

e) Laptops

f) Displays

g) Network

h) cyber security

i) Audio Visual

j) infrastructure

Q1. Please name all the IT resellers that you have contacts with and buy from.

Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.

Q3. What year and month is the next hardware refresh due?

Q4. Please name the number of devices deployed by the NHS/Fire service/university/council/school?

Q5. In reply to question 4, which department/facility are those located?

Q6. Please name the brand and model of the devices mentioned and the spend for each product.

Q7. Details on how these were procured. i.e. By Framework i. Procurement method ii. If Framework, please state which one.

Q8. Do you normally purchase equipment as services or as a capital?

Q9. What is your annual print/copy volume and spend?

Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.

Q11. Who is responsible for purchasing end user devices such as laptops, desktops, networking, infrastructure, cyber security, displays and accessories? Please provide their title, and their contact details.

Response

Question 1 – Please name all the IT resellers that you have contacts with and buy from

Please visit our Transparency site Contracts Awarded (essex-fire.gov.uk)

Question 2 – What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1

Please visit our Transparency site Contracts Awarded (essex-fire.gov.uk)

Question 3 – What year and month is the next hardware refresh due?

None for planned refresh, only BAU spares and replacements. 

Question 4 –. Please name the number of devices deployed by the NHS/Fire service/university/council/school?

Question 5 - In reply to question 4, which department/facility are those located?

Question 6 - Please name the brand and model of the devices mentioned and the spend for each product.

See attached document for the response to Questions 4, 5 & 6.

Question 7 – Details on how these were procured. i.e. By Framework i. Procurement method ii. If Framework, please state which one.

i. Procurement method:

Framework award ii. RM6068 TePAS from Crown Commercial Service

Question 8 – Do you normally purchase equipment as services or as a capital?

Capital Expenditure

Question 9 – What is your annual print/copy volume and spend?

Approximately £12k spend and 3 million volume.

Question 10 – Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.

The ICT Category Manager purchasing@essex-fire.gov.uk

Question 11 – Who is responsible for purchasing end user devices such as laptops, desktops, networking, infrastructure, cyber security, displays and accessories? Please provide their title, and their contact details

The ICT Category Manager purchasing@essex-fire.gov.uk ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬

Incident and other data is published on our transparency site. Incident Data (essexfire.gov.uk) .

Please note that the response and data released to you as part of this request will be published on our website http://transparency.essex-fire.gov.uk/.

All requests will be anonymised and no personal information including contact details will be disclosed as part of this process.

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Thank you for your interest in Essex County Fire and Rescue Service, we hope this satisfies your request.

If you are dissatisfied with the handling of your request, you have the right to apply for an internal review. Internal review requests should be submitted within two months of the date of your original email and should be sent to informationgovernance@essex-fire.gov.uk or sent to our postal address: Internal Review, System & Data Information Governance Team, Kelvedon Park, Rivenhall, Witham, Essex CM8 3HB.

Please ensure you quote the above reference number in all future communications